Constitution

INTRODUCTION

The Society of Yoga Practitioners (TSYP) is a non-profit membership organisation of Yoga Teachers, Yoga Teacher Trainers, Yoga Therapists, Vedic Chant Teachers, Teachers in training   and non-teaching members who support the aims and work of TSYP.

AIMS AND OBJECTIVES

The organisation’s main purpose is to promote and disseminate the teachings of Professor Krishnamacharya and Sri TKV Desikachar by:

  1. Delivering yoga training and teacher training in this tradition
  2. Providing yoga therapy training
  3. Providing Vedic chant teacher training
  4. Maintaining the standards of teachers in this tradition by providing and monitoring continuing professional development (CPD) in line with UK yoga teaching and therapy governing bodies and the professional regulator
  5. Providing a support system for members, friends and trainees (a sangha)
  6. Ensuring links to external professional bodies
  7. Promoting TSYP yoga teaching and yoga therapy to the public, the medical profession including the National Health Service (NHS), government, other national bodies and complementary therapy organisations, as well as the yoga community
  8. Raising awareness of this tradition within the yoga community and among the general public
  9. Encouraging and facilitating research into yoga, yoga therapy and Vedic chanting
  10. Establishing and maintaining links within this tradition around the world

TEACHING MEMBERS’ OBLIGATIONS

Members must:

  1. Agree to abide by the Code of Ethics of the organisation
  2. Pay their subscription fee as required
  3. Ensure that they fulfil the organisation’s requirements for Continuous Professional Development (‘CPD’)
  4. When working with children, young adults or adults at risk, comply with the organisation’s safeguarding policy

MANAGEMENT

  • TSYP is a members’ organisation. 
  • There will be a maximum of three Patrons of the organisation. Their role is to provide advice and support to the organisation without having any management commitment.
  • Day-to-day management and delivery of TSYP’s aims and objectives is delegated to an Executive Committee (EC), made up of volunteers from the organisation’s Teacher membership.
  • The EC shall have two official executive positions: Chair and Treasurer. The Chair shall be elected by members at the Annual General Meeting (AGM). The Treasurer will be appointed by the EC.
  • Both the Chair and Treasurer shall serve for a period of three (3) years renewable once, with a maximum period of six (6) years.
  • Other committee roles will include:
    • Vice Chair
    • Membership Secretary
    • Communications Manager
    • Events Manager
    • Head of Education
    • Secretary to the EC
  • Good practice dictates that members of the EC will retire in rotation, serving a period of between three and six years.
  • EC members, including the Chair and Treasurer may be removed if they:
  • Fail to attend the specified minimum number of meetings 
  • Fail to renew their TSYP membership
  • Have a vote of no confidence in them by the remaining EC members
  • Are in breach of the Code of Ethics
  • Meetings will be chaired by the Chair and in their absence the Vice-Chair.
  • The voting quorum for EC meetings will be a minimum of 30% of the Executive Committee. The Chair holds a casting vote.
  • The EC will also include additional non-executive members made up of TSYP members who possess relevant knowledge and experience.
  • The EC has the power to ask for further work to be done by secondment on to the committee or on an ad hoc basis. In addition, advisors may be asked to contribute on specific aspects e.g. accounting, legal aspects, marketing and links with the National Health Service. 
  • The EC shall meet four times a year to ensure delivery of the organisation’s aims and objectives. Ad hoc meetings to further the aims and objectives and to meet TSYP obligations may be set up from time to time. Committee members must attend a minimum of 2 meetings per year (other than the AGM) in person or by Skype / FaceTime.
  • TSYP and its executive committee are not as yet incorporated as legal entities. Members of the Executive Committee and other officers who may be appointed from time to time shall have no personal liability for the affairs of TSYP or its conduct.

GOVERNANCE 

  • An Annual General Meeting (AGM) of the members of TSYP will take place to:
    • review the past year’s activities as delivered by the EC 
    • receive the Annual Financial Statements from the previous year from the Treasurer
    • be informed of and review the planned activities for the forthcoming year
    • ensure that an opportunity is given for members to ask questions of the EC
    • review and comment on the strategy of the organisation
  • A minimum notice period of 30 days will be given for the AGM. The AGM is to be documented and the Minutes of the previous year’s AGM distributed to the TSYP Executive Committee as soon as possible for their information. The minutes shall be distributed to the attending membership at least one week prior to the following AGM and will be formally approved at this meeting.
  • An extraordinary general meeting (EGM) may be requested by any member of the Executive Committee as required. Once approved by the Executive Committee, a date shall be set with a minimum notice period of 30 days. Individual members may lobby one or more Executive Committee members to put forward a topic for an EGM.
  • The voting quorum for an AGM or EGM shall constitute at least 30% of TSYP Teacher Members. 
  • The EC shall make arrangements for electronic or postal voting for anyone who notifies the committee in advance that they will be unable to attend in person.

FINANCE AND FUNDING

  • All members will be asked to pay a subscription to help fulfil the aims and objectives of the        organisation. 
  • The subscription fees will be reviewed and recommended by the EC to members at the AGM for approval.
  • Fund-raising events may be undertaken in the UK in agreement with the EC.
  • The Treasurer, on behalf of the EC, shall keep full accounts for all monies received and expended, together with appropriate receipts and reasons for the expenditure. The accounts for the year-end to December will be available at the AGM each year for members’ inspection and comment. These accounts shall be available for external audit should the need arise. 

DURATION, AMENDMENTS AND TERMINATION

  • The Constitution may be revised by the EC, but must be approved by the members at the AGM or, where necessary, at an EGM.
  • Approval of changes will be done by a majority show of hands.